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By-Laws of the
Loxahatchee Groves
Landowners Association
Amended April 1978
Amended 1984 & 1985
Amended October 1987
Amended March 21, 1991
Amended July 18, 1991
Amended February 17, 1993
Amended October 21, 1993
Amended May 20, 2004
Amended September 16, 2004
Amended December 15, 2005
ARTICLE 1 - STATEMENT OF PURPOSE
A. This is to be a non-profit, chartered organization called the Loxahatchee
Groves Landowners Association, Inc. It is to be made up of Property Owner
members dedicated to the well being of the area known as Loxahatchee Groves,
within the boundaries of the Loxahatchee Groves Water Control District, Palm
Beach County, Florida. Such person becomes an active member upon payment of the
annual dues.
B. The Association is to hold open meetings in which the opinion of all persons
concerned about Loxahatchee Groves can be heard. Any and all subjects related to
Loxahatchee Groves can be brought up.
C. The business and purpose of the LGLA is to benefit and protect the community
of Loxahatchee Groves as a whole. An attempt shall be made by the Association to
preserve and protect the rural atmosphere of Loxahatchee Groves as well as to
keep aware of the necessity to plan and prepare for the future.
ARTICLE 2 - MEMBERSHIP
A. Active - Open to all persons whose names appear on a recorded deed, sales
contract or option on land located within the boundaries of the Loxahatchee
Groves Water Control District, Palm Beach County, Florida. Such person becomes
an active member upon payment of the annual dues. An active member may vote at
general membership meetings, may be a committee chairperson, and may be
nominated to a Board position.
B. Honorary - Given at the suggestion of the Board of Directors and by a vote of
a majority of the members present to any person considered deserving of the
gift. Ownership of property is not necessary, but voting rights are not included
if member is not a property owner. The honor is renewable yearly
C. Membership, and the associated voting rights, will be terminated for
non-payment of dues prior to the January meeting of a given year. Membership may
be immediately activated, including the associated voting rights, upon payment
of the annual dues.
ARTICLE 3 - DUES AND MONEY
A. The dues will be payable on or before the January meeting of any given year.
The amount of dues for the Association year beginning in January will be
recommended by the Board of Directors and voted on by the general membership no
later than the December meeting. A two-thirds majority vote is required for a
change in the amount of dues.
B. The Treasurer of the Association shall be in charge of the money and shall
sign all checks. An end of the year statement shall be presented at the January
meeting.
C. No officer, director, committee, or member may commit the Association to the
expenditure of any money without the permission of a majority of the quorum (see
Article 7 Section D).
ARTICLE 4 - MEETINGS
A. The Association shall meet on the Third Thursday of each month. A temporary
change in the day can be made by a majority vote of the quorum. (see Article 7
Section D)
B. The Board of Directors should meet each month sometime prior to the general
membership meeting.
C. If any member of the Board of Directors misses three (3) unexcused Board or
general membership meetings in a membership year, his or her office will be
considered vacant.
ARTICLE 5 - OFFICERS, DIRECTORS AND
ELECTIONS
A. PRESIDENT - Presides at all Board and general membership meetings, serves as
ex-officio member of each committee with the privilege of voting only to break a
tie, calls special meetings with the approval of a majority of the Board of
Directors, and acts for the Association in matters of Public Relations, with the
approval of a majority of the Board of Directors.
B. VICE-PRESIDENT - Assumes all duties of the President when that officer is
unavailable, assists the President in the carrying out of the duties of that
office. If the office of President is vacated, the Vice President shall assume
the Presidency until the next annual election.
C. SECRETARY - Records all meetings and presents minutes to the members for
approval, has charge of all Association correspondence. The President shall be
given a copy of each correspondence letter sent by the Secretary.
D. TREASURER - Receives all money and keeps records of same, prepares and signs
checks for Association expenses. (See Article 3, Section B).
E. SERGEANT-AT-ARMS - Preserves decorum at meetings, has charge of all
properties of the Association and keeps inventory of same, has charge of voting
procedures and sees that only qualified members participate in voting, has
charge of attendance records. Sign-in sheets shall be circulated at each
meeting.
F. DIRECTORS-AT-LARGE - (2) Must attend Board Meetings and general membership
meetings (see Article 4 section C). Fills vacancy of Board position, other than
President.
G. BOARD OF DIRECTORS - Shall consist of all the above Officers. It carries out
the directives of the membership, conducts emergency business when not of major
importance, acts as a Purchasing Agent and signs official documents with the
majority approval of a general membership quorum. (See Article 3 section C and
Article 7 section D). If the immediate Past President is not elected to a
regular board seat for the following year, he or she shall be a Board member
ex-official without a vote during that year’s Board meetings.
H. ELECTIONS - Officers and Directors
1. Nominations for offices shall be made from the floor beginning at the October
meeting. All Officers shall be elected for a one (1) year term at the December
meeting. Re-election to any office is permitted.
2. No member may be nominated for an office unless he or she has attended no
less than six (6) of the preceding twelve (12) meetings. Exceptions to this rule
may be made if no suitable member can be found to fill a given office. In
addition, to be nominated for President, a member must have served in an
Association elected office for at least one full year of the preceding five
years.
3. Should there be less than five (5) board members; a special election shall be
called.
ARTICLE 6 - COMMITTEES
A. A committee shall be formed of volunteers or shall be appointed by the
President to look into or do anything which is too lengthy and/or involved to be
taken care of at the general membership meeting. The chairperson of the
committee will report on the progress made at the next general membership
meeting. No committee can call a general membership meeting without the
permission of the Board of Directors.
B. Any committee will remain in existence as long as necessary.
C. A committee has no authority to be representative of the Association without
specific approval of the majority of a quorum at a general membership meeting.
(See Article 7 section G).
ARTICLE 7 - MISCELLANEOUS SECTIONS
A. VOTING - Whenever a vote is taken, it may be by secret ballot, a voice vote
or a show of hands. The method of voting will be decided by a majority vote of
the members present. Only qualified members are allowed to vote (see Article 5
section E).
B. AMENDMENTS TO BY-LAWS - Any changes to the Association By-Laws shall be
presented and discussed at three (3) meetings, then tabled until the next
meeting when they must be accepted by a 2/3 majority of the members present.
C. No voting in the Association can be done by proxy.
D. A quorum shall consist of the members present at the meeting.
E. The rules contained in the current edition of "Roberts Rules of Order, Newly
Revised", shall govern the Association in all cases to which they are applicable
and in which they are not inconsistent with these By-Laws and any special rules
the Association may adopt.
F. The Association books shall be audited at the end of the membership year by a
committee of three (3) members approved by the quorum at the December meeting.
G. When a member presents a letter that he or she has written and proposes that
the letter be sent in the name of the Association, the letter shall be read at a
general meeting. The quorum may vote to send the letter as written, or to send
the letter with specific changes, or to reject the letter. If the letter is
approved for sending as read or as amended, changes made while preparing the
letter for sending shall be restricted to corrections of spelling, punctuation
and grammar. The letter shall be re-written on Association stationery and be
signed by the Association’s Secretary or President.
H. Special Circumstances Correspondence. If a response is required before the
next regularly scheduled general meeting, Officers may write and send letters on
behalf of the association subject to the approval of a majority of the officers.
The signatory must indicate the board members that approved the letters. Copies
of the letters will be posted to the website as soon as possible and must be
made available at the next general membership public meeting. If a majority of
the members at the next meeting do not approve of the letter, the letter will be
amended or retracted.
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